Town of Litchfield Executive Administrator Reports to First Selectman
Due Date:
September 14, 2026 12:00 AM
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Due Date:
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Job Type:
On-site
Commitment:
Full-time
Job Description
Town of Litchfield
Executive Administrator
Reports to First Selectman
Position Summary
The Executive Administrator serves as the primary human resources coordinator for the Office of the First Selectman. This position provides executive-level administrative support, manages Town communications, coordinates human resources administration for all departments, and supports municipal operations, employee relations and public engagement.
The Executive Administrator works collaboratively with elected officials, department heads, employees, labor representatives, consultants, and the public to ensure efficient municipal operations and compliance with applicable laws, policies, and collective bargaining agreements.
The position also administers employee benefit programs, pension coordination, insurance programs, personnel administration, and public information initiatives while supporting the First Selectman in the day-to-day management of Town government.
Essential Duties and Responsibilities
Executive Administration
- Provides executive administrative support to the First Selectman by managing a wide range of confidential, technical, and administrative functions.
- Coordinates activities and communications among Town departments at the direction of the First Selectman.
- Assists in the preparation of reports, correspondence, presentations, and official documents.
- Coordinates special projects and performs administrative assignments as directed.
- Responds to constituent inquiries and complaints, coordinating responses with the appropriate Town departments.
- Performs other related duties as assigned.
Public Communications
- Manages communications on behalf of the Office of the First Selectman.
- Drafts and distributes press releases, public notices, emergency alerts, newsletters, website content and social media communications.
- Maintains and updates the Town website and official social media platforms to ensure information is accurate, current, and accessible.
- Serves as Public Information Officer within the Town’s Emergency Operations Plan, participating in emergency planning, drills, and response activities as required.
Human Resources Administration
Provides human resources administrative coordination for all Town departments. Responsibilities include:
- Maintaining confidential personnel records.
- Coordinating employee benefit programs.
- Administering employee onboarding and new hire documentation.
- Coordinating recruitments, posting vacancies, reviewing applications, scheduling interviews, and assisting with candidate selection.
- Preparing employment documentation and ensuring compliance with hiring requirements.
- Schedules employee evaluations in accordance with collective bargaining agreements and Town policies.
- Administering annual employee benefits enrollment.
- Preparing annual wage and benefit information for employees.
- Coordinating employee benefit meetings.
- Administering Affordable Care Act reporting requirements.
- Managing the Town’s random drug testing program.
- Monitoring compliance with Town personnel policies and mandated employee training.
- Supporting employee recruitment and retention initiatives.
- Ensuring compliance with federal and state employment laws and Fair Employment Practices.
Pension Administration
- Serves as staff liaison to the Pension Commission and assists the Chair of the Pension Commission.
- Administers Municipal and Merit Service plans.
- Coordinates with the Town’s actuarial consultants and submits required data.
- Processes retirement documentation and maintains pension records.
- Researches retirement benefits and pension-related matters.
- Coordinates with legal counsel and consultants as necessary.
Labor Relations
- Serves as a member of the Town’s management negotiating team during collective bargaining.
- Compiles and provides personnel, compensation, and benefit information for labor negotiations.
- Assists with First Selectman, Board of Selectmen, and labor counsel with union-related matters.
Insurance and Risk Management
- Administers the Town’s liability, automobile, property, workers’ compensation, and life insurance programs.
- Coordinates annual insurance renewals.
- Maintains workers’ compensation and life insurance claims.
- Assists in preparing OSHA reports and loss analysis information.
Freedom of Information Administration
- Serves as the Town’s Freedom of Information (FOI) liaison.
- Coordinates responses to FOI requests.
- Maintains records in accordance ith Connecticut Freedom of Information laws.
- Consults with legal counsel as necessary regarding FOI compliance.
Budget Administration
- Assists in preparing annual operating budget estimates, narratives, and supporting documentation for departments under the authority of the Board of Selectmen.
- Assists with budget monitoring and related administrative reporting.
Minimum Qualifications
Education and Experience
- Associate’s degree in Business Administration, Public Administration, Human Resources, or a closely related field and at least seven (7) years of progressively responsible administrative experience; or
- Bachelor’s degree in Business Administration, Public Administration, Human Resources, or a related field and at least five (5) years of progressively responsible administrative experience; or
- An equivalent combination of education, training, and experience demonstrating the knowledge, skills, and abilities required to perform the position.
- Municipal government experience is strongly preferred.
Other Requirements:
- Valid driver’s license.
- Ability to successfully complete a background investigation.
Knowledge, Skills, and Abilities
- Thorough knowledge of human resources administration, employment practices, employee benefits, and personnel administration.
- Knowledge of municipal government operations and public administration.
- Knowledge of Connecticut statutes, municipal relations, Freedom of Information laws, and employment laws.
- Ability to interpret laws, regulations, ordinances, contracts, and policies.
- Knowledge of municipal budgeting and financial processes.
- Strong organizational and project management skills.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with elected officials, employees, union representatives, government agencies, and the public.
- Ability to exercise sound judgment, discretion, and maintain strict confidentiality.
- Proficiency in Microsoft Office, Google Workspace, and Canva.
- Ability to manage multiple priorities and meet deadlines.
Work Schedule
Hours: Monday through Friday, 8:00 am - 4:30 pm
Status: Full-time (40 hours per week)
Compensation
Classification: Non-Union, Exempt
Salary Range: $58,240.00 - $72,800.00
Assistant Plant Operator
Due Date:
Download Job ApplicationDownload Job Description
Application Process:
Interested applicants should submit an application, resume, and cover letter to nyarrish@townoflitchfieldct.gov.
*Please note that resumes will not be accepted in lieu of an application.*
Town of Litchfield
Selectman’s Office
74 West St, PO Box 488
Litchfield, CT 06759
Town of Litchfield
Principal Responsibilities and Duties
Knowledge, Skills, and Abilities
A working knowledge of the wastewater treatment process. This would include nitrification, denitrification, sludge thickening, RAS and WAS, and ultraviolet (UV) disinfection.
Qualifications
A working knowledge of collection system operations and maintenance.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand, walk, handle small items with fingers, reach with hands and arms, talk, and hear. The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 80 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee may be exposed to fumes or airborne particles and caustic chemicals. The employee is occasionally exposed to moving mechanical parts, outside weather conditions, and vibration. The noise level in the work environment is usually moderate.
Due Date:
This is some text inside of a div block.
Job Type:
On-site
Commitment:
Full-time
Job Description
ASSISTANT PLANT OPERATOR - WPCA
The Town of Litchfield is seeking qualified applicants for a full-time Assistant Plant Operator. This 40-hour-per-week role is governed by the collective bargaining agreement between the Town of Litchfield and the Highway/Sewer Union, Local #1303-094 of Council #4, AFSCME, AFL-CIO.
Position Details:
Schedule: Full Time (40 Hours Per Week).- Salary: $28.91 per Hour.
- Benefits: Comprehensive Health, Dental, and Vision coverage through the CT State Partnership Plan, generous time-off allowances, and an employer-contributed 401(A) retirement plan.
Application Process:
Interested applicants should submit an application, resume, and cover letter to nyarrish@townoflitchfieldct.gov.
*Please note that resumes will not be accepted in lieu of an application.*
Applications, resumes, and cover letters can also be mailed to:
Town of Litchfield
Selectman’s Office
74 West St, PO Box 488
Litchfield, CT 06759
Applications will be accepted until the position is filled. Candidates must pass a thorough background check, including DMV records, references, a pre-employment drug screening, and a physical examination.
Town of Litchfield
Assistant Plant Operator
Basic Functions
Works under the general supervision of the Sewer Plant Superintendent or his/her designee. Performs daily plant operations and maintenance duties, including the pumping of sludge, skimming clarifiers, cleaning bar racks, hosing down tanks and weirs, septage receiving area, and other duties as assigned. Maintain and repair equipment at the treatment plant. Perform sewer line, metering stations, and pump station(s) maintenance and assist with lab work as assigned.
Principal Responsibilities and Duties
Pumps sludge to blended sludge tank.
Operates rotary drum thickener as needed.
Maintain the optimum operation of all equipment associated with this work, including the polymer pumping/mixing station, and maintain a proper back stock of polymer.
Operates rotary drum thickener as needed.
Maintain the optimum operation of all equipment associated with this work, including the polymer pumping/mixing station, and maintain a proper back stock of polymer.
Pumps finished sludge on weekly basis to a 6500 gallon tanker truck.
Maintains and repairs equipment, paints and maintains sewer plant buildings, mows the lawn, mows and maintains all right of ways, performs snow removal, patches manholes, checks chains, belts, and electrical hoses.
Performs plant operations including skimming of clarifiers, septic holding tank pumping, cleaning bar racks, hose down weirs and tanks, and routine yard maintenance.
Maintains sewer lines, pump station(s), metering stations, trucks, tractor(s), and Jet Flusher.
Assists in testing effluent, influent, and mixed liquor suspended solids (MLSS) samples.
Utilizes the plant’s SCADA system to optimally run all plant processes.
Performs custodial duties in the garage, thickening room, and main building.
Assembles and records all data collected at all meter and pump station(s).
Hoses down tanks, adjust gates values, returned activated sludge (RAS)/ waste activated sludge (WAS) pumps, aeration blowers, mixers, and stand pipes to ensure optimum day-to-day plant operations.
Service pumps, gear boxes, rolling equipment, and any other machinery that is used at the plant, meter stations, and pump station(s).
Engages and assists in all collection system maintenance and preventative maintenance work. This would include driving a Class B truck.
Responds to all plant and collection system emergencies, during and after hours, as directed by the Sewer Plant Superintendent or his/her designee, and as available and on a volunteer basis for after-hours emergencies.
Performs and assists in any “Call Before You Dig” requests and assists in sewer line inspections as needed.
Uses daily log to document day-to-day business conducted at the plant, meter stations, and pump station(s).
Performs other related duties and tasks as assigned in a safe and responsible manner. This would include the operation of all WPCA-owned vehicles.
During the period from November 15th through April 15th, sewer employees may be required to assist Public Works with snowplowing operations as needed.
Knowledge, Skills, and Abilities
A working knowledge of the wastewater treatment process. This would include nitrification, denitrification, sludge thickening, RAS and WAS, and ultraviolet (UV) disinfection.
A basic knowledge of laboratory testing procedures and techniques. This would include a working knowledge of the following tests, nutrients, BOD, MLSS, TSS, SS, DO, turbidity, temperature, and pH.
A basic understanding of wastewater chemistry and mechanical skills.
Ability to understand and follow written and oral instructions, as well as demonstrate good communication skills.
Ability to work effectively with officials, employees, and the general public.
Qualifications
A working knowledge of collection system operations and maintenance.
1-2 years of prior experience working in a WWCF or in a related field preferred.
Possess an active Class A or B driver’s license issued by the State of Connecticut or the ability to obtain the license.
Knowledge of municipal sewage operations preferred.
Expected to obtain a Grade I Wastewater Operator license within one (1) year of hire. For the ideal candidate, the cost of required study materials and examination fees will be covered.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand, walk, handle small items with fingers, reach with hands and arms, talk, and hear. The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 80 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee may be exposed to fumes or airborne particles and caustic chemicals. The employee is occasionally exposed to moving mechanical parts, outside weather conditions, and vibration. The noise level in the work environment is usually moderate.
EEOC Statement
It is the policy of the Town of Litchfield to provide equal employment opportunity to all persons regardless of age color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity, and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, the Town of Litchfield will provide reasonable accommodations that do not present an undue hardship for qualified individuals with disabilities.
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position, and additional duties may be assigned.